Brief Definition of Contract Sub-documents

Articles of Agreement

Is the article of Agreement duly executed by the parties and to which these conditions are attached.

Letter of Award/Letter of Acceptance

Is the formal acceptance by the employer of the tender. So it is basically contained that the employer has accepted the contractor’s tender price and conditions.

Conditions of Contract

Is all conditions of contract which must be obey by both parties.

Particular Conditions of Contract

Is a more specific conditions of contract.


Is the addendum of contract documents.


Is the drawings of the works, as included in the contract and any additional and modified drawings issued by (or on behalf of) the employer in accordance with the contract.





Is the document entitled specification, as included in the contract, and any additions and modifications to the specification in accordance with the contract. Such document specifies the works (the quality of material, workmanship and executed work requirements).

Bills of Quantities

Mainly is to describe the quantity of all the works, but it is also filled up with rates for each item of works which will then be multiplied by the quantities as cost of each work. The sum of cost of each work will then be added up.

Schedule of Work

Is the schedule comprising items of works in elemental form or according to the type of works including the prices which form the basis of contract sum.

Form of Tender/Letter of Tender

Is the document entitled letter of tender or letter of bid, which was completed by the contractor and includes the signed offer to the employer for the works. So basically it is an offering letter from contractor to the employer.

Other documents

All other documents incorporated in contract document such as letter of acceptance of tender, treasury’s instruction, instruction to tenderers, conditions of tendering, preliminaries, provisional sums, prime cost sums, schedule of rates, summary of tender, etc.


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