Contract Sub-documents in Malaysian Standard Forms of Contract

In executing construction projects, we will need many other sub-documents beside main contract document itself. These contract sub-documents consists of many other related records of agreements, analysis, specifications, drawings and other records which appear before and during the executing of the work. For the latter, these usually are photos, data records, addenda, monthly reports, certificates, request and many other records which are done during the construction execution.

So, in other words, we can define contract sub-documents as the documents forming the tender and acceptance of a particular work, agreed by both parties and act as a legal binding for both parties. These documents can be prepared by the employer, the contractor, the super intending officer, or the consultant.

Table 1. List of Contract Sub-documents

Contract Documents





Articles of Agreement

Letter of Award/Letter of Acceptance

Conditions of Contract

Particular Conditions of Contract






Bill of Quantities


Schedule of Works

Form of Tender

Letter of Acceptance of Tender

Treasury’s Instruction

Instruction to Tenderers


Conditions of Tendering






Other documents incorporated


Above is a table which lists contract sub-documents in 4 (four) standard form of contract. Here the author takes PWD 203A standard form of contract, PAM 2006 (with quantities) standard form of contract, and CIDB 2000 standard form of contract as the representative of Malaysia’s standard form of contract. The author decides to choose PWD and PAM standard form of contract with quantities in order to show the most complete contract sub-documents rather than without quantities (it means without BQ). The author also provides FIDIC[1] standard form of contract as a comparison.

We can find the explanation of contract sub-documents in clause 1.1(b) of PWD form, article 7(q) and (r) of PAM form, clause 4.1 of CIDB form, and 1.5 of FIDIC form.

[1] Fédération Internationale des Ingénieurs-Conseils, the international federation of consulting engineers


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